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What is a process?

A process is a set of interrelated actions and activities performed to create a pre-specified product, service or result.

What is the role of project processes?

“project management processes ensure the effective flow of the project throughout its life cycle.” Processes get things done.

What is the process for managing projects?

Initiating (Start); Planning (Plan); Execution (Do); Monitoring & Controlling (Check & Act); Closing (End)

What are the Five Process Groups?

Initiating; Planning; Executing; Monitoring & Controlling; Closing

"Creating measurable objectives" belongs to which process group?

"Creating measurable objectives" belongs to initiating process group

"Developing project charter" belongs to which process group?

"Developing project charter" belongs to initiating process group

"Identifying stakeholders" belongs to which process group?

"Identifying stakeholders" belongs to initiating process group

"Collecting procedures & historical info" belongs to which process group?

"Collecting procedures & historical info" belongs to initiating process group

"Understanding the business case" belongs to which process group?

"Understanding the business case" belongs to initiating process group

"Developing stakeholder management strategy" belongs to which process group?

"Developing stakeholder management strategy" belongs to initiating process group

"Finalizing requirements" belongs to which process group?

"Finalizing requirements" belongs to planning process group

"Creating project scope statement" belongs to which process group?

"Creating project scope statement" belongs to planning process group

"Determine what to purchase" belongs to which process group?

"Determine what to purchase" belongs to planning process group

"Create activity list" belongs to which process group?

"Create activity list" belongs to planning process group

 

"Create WBS" belongs to which process group?

"Create WBS" belongs to planning process group

"Estimate resource requirements" belongs to which process group?

"Estimate resource requirements" belongs to planning process group

 

"Estimate time & cost" belongs to which process group?

"Estimate time & cost" belongs to planning process group

"Develop schedule" belongs to which process group?

"Develop schedule" belongs to planning process group

 

"Develop budget" belongs to which process group?

"Develop budget" belongs to planning process group

"Determine critical path" belongs to which process group?

"Determine critical path" belongs to planning process group

 

"Determine quality & standards" belongs to which process group?

"Determine quality & standards" belongs to planning process group

"Determine procedures & metrics" belongs to which process group?

"Determine procedures & metrics" belongs to planning process group

 

"Create process improvement plan" belongs to which process group?

"Create process improvement plan" belongs to planning process group

"Determine all roles & responsibilities" belongs to which process group?

"Determine all roles & responsibilities" belongs to planning process group

 

"Plan communications" belongs to which process group?

"Plan communications" belongs to planning process group

"Perform risk identification" belongs to which process group?

"Perform risk identification" belongs to planning process group

 

"Perform qualitative and quantitative risk analysis" belongs to which process group?

"Perform qualitative and quantitative risk analysis" belongs to planning process group

"Prepare procurement documents" belongs to which process group?

"Prepare procurement documents" belongs to planning process group

 

"Determine -how to execute & control- plans" belongs to which process group?

"Determine -how to execute & control- plans" belongs to planning process group

"Develop final PM plan" belongs to which process group?

"Develop final PM plan" belongs to planning process group

 

"Develop performance measurement baseline" belongs to which process group?

"Develop performance measurement baseline" belongs to planning process group

"Gain formal approval of the plan" belongs to which process group?

"Gain formal approval of the plan" belongs to planning process group

 

"Hold kick-off meeting" belongs to which process group?

"Hold kick-off meeting" belongs to planning process group

"Execute the work according to PM plan" belongs to which process group?

"Execute the work according to PM plan" belongs to executing process group

 

"Produce product scope" belongs to which process group?

"Produce product scope" belongs to executing process group

"Request changes" belongs to which process group?

Executing

 

"Implement only approved changes" belongs to which process group?

"Implement only approved changes" belongs to executing process group

"Ensure common understanding" belongs to which process group?

"Ensure common understanding" belongs to executing process group

 

"Use the work authorization system" belongs to which process group?

"Use the work authorization system" belongs to executing process group

"Follow processes" belongs to which process group?

"Follow processes" belongs to executing process group

 

"Perform quality assurance" belongs to which process group?

"Perform quality assurance" belongs to executing process group

"Perform quality audits" belongs to which process group?

"Perform quality audits" belongs to executing process group

 

"Acquire final team" belongs to which process group?

"Acquire final team" belongs to executing process group

"Manage people" belongs to which process group?

"Manage people" belongs to executing process group

 

"Evaluate team and project performance" belongs to which process group?

"Evaluate team and project performance" belongs to executing process group

"Hold team building activities" belongs to which process group?

"Hold team building activities" belongs to executing process group

 

"Give recognition and rewards" belongs to which process group?

"Give recognition and rewards" belongs to executing process group

"Use issue logs" belongs to which process group?

"Use issue logs" belongs to executing process group

 

"Facilitate conflict resolution" belongs to which process group?

"Facilitate conflict resolution" belongs to executing process group

"Send and receive information" belongs to which process group?

"Send and receive information" belongs to executing process group

 

"Hold meetings" belongs to which process group?

"Hold meetings" belongs to executing process group

"Select sellers" belongs to which process group?

"Select sellers" belongs to executing process group

 

"Take action to control the project" belongs to which process group?

Monitoring & Controlling

"Measure performance" belongs to which process group?

Monitoring & Controlling

 

"Determine variances for a Change Request" belongs to which process group?

Monitoring & Controlling

"Influence the factors that cause changes" belongs to which process group?

Monitoring & Controlling

 

"Request changes" belongs to which process group?

"Request changes" belongs to Monitoring & Controlling process group

"Perform integrated change control" belongs to which process group?

Monitoring & Controlling

 

"Approve or reject changes" belongs to which process group?

Monitoring & Controlling

"Inform stakeholders of approved changes" belongs to which process group?

Monitoring & Controlling

 

"Manage configuration" belongs to which process group?

Monitoring & Controlling

"Create forecasts" belongs to which process group?

Monitoring & Controlling

 

"Gain acceptance from customer" belongs to which process group?

Monitoring & Controlling

"Perform quality control" belongs to which process group?

"Perform quality control" belongs to Monitoring & Controlling process group

 

"Report on project performance" belongs to which process group?

Monitoring & Controlling

"Perform risk audits" belongs to which process group?

Monitoring & Controlling

 

"Manage reserves" belongs to which process group?

Monitoring & Controlling

"Administer procurements" belongs to which process group?

Monitoring & Controlling

 

"Confirm work is done as per requirements" belongs to which process group?

"Confirm work is done as per requirements" belongs to closing process group

"Complete procurement closure" belongs to which process group?

"Complete procurement closure" belongs to closing process group

 

"Gain formal acceptance" belongs to which process group?

"Gain formal acceptance" belongs to closing process group

"Complete final performance reporting" belongs to which process group?

"Complete final performance reporting" belongs to closing process group

 

"Index and archive records" belongs to which process group?

"Index and archive records" belongs to closing process group

"Update lessons learned" belongs to which process group?

"Update lessons learned" belongs to closing process group

 

"Hand-off completed product" belongs to which process group?

"Hand-off completed product" belongs to closing process group

"Release resources" belongs to which process group?

"Release resources" belongs to closing process group

 

What is a project charter?

A document issued by the project initiator or sponsor that formally authorizes the existence of a project, and provides a project manager with the authority to apply organizational resources to project activities.

What are the major outputs of Initiating Process Group?

Project Charter; Identified Stakeholders; Strategy for Managing Stakeholders

 

High Level Planning is done in which Process Group?

High Level Planning is done in initiating process group

What are the reasons to start Initiating Process?

Business Need; Begin a New Phase of The Project; Project has so many problems that you re-evaluate the business need

 

What are the parts of High Level planning?

Creating high-level WBS; Order of Magnitude Estimate (+-50%); High-Level risk identification

What is Business Case?

The reason why project started is taken into account throughout the project.

 

What is the result of Planning Process Group?

PM Plan + Project Documents

Planning is ….. thus, result of each step may affect or cause changes to previous steps

Planning is "iterative" thus, result of each step may affect or cause changes to previous steps

 

What are the possible results of Risk management?

changing resources, when they are used, in what sequence activities are performed, and almost all parts of “planning”.

Final cost and schedule can be determined after …….

Risk Analysis

 

High Level of Confidence in Schedule requires ...

High Level of Confidence in Schedule requires more planning

Low Level of Confidence in Schedule requires …

less planning

 

What is rolling wave planning?

You might not be able to plan a phase of your project (test, install, etc.) in detail until the phase is finished.

PM plan and project documents are compiled by ….. with input from stakeholders

PM plan and project documents are compiled by Project Manager with input from stakeholders

 

What are the reasons to start Planning Process?

Initiating Process Group is Completed; Approved changes require re-planning

Purpose of executing process group is …

… to complete the work defined in PM plan and to meet project objectives.

 

Executing Process Group focuses on:

Executing PM plan; Managing people; Following processes; Distributing information;

What are the Reasons to start Executing Process?

Project Planning is completed Integrated change control results in a changed project management plan

 

Who is accountable for meeting the performance measurement baseline?

Project Manager is accountable for meeting the performance measurement baseline

"Recommended corrective and preventive actions" belongs to which process group?

Monitoring & Controlling

 

What are the Reasons to start Closing Process?

Project Phase is Complete Project is complete Project is terminated

In which project management process group is the detailed project budget created?

Planning process group is the detailed project budget created

 

The BEST time to assign a project manager to a project is during:

The BEST time to assign a project manager to a project is during: Initiating

If the project manager evaluates whether the variance warrants a response, he is in what project management process?

He is in the Monitoring & Controlling management process.

 

The project sponsor has just signed the project charter. What is the NEXT thing to do?

Start to create management plans

The high-level project risks have just been determined. What project management process group are you in?

Initiating