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What is the Project Resource Management?

Project Resource Management includes the processes to identify, acquire, and manage the resources needed for the successful completion of the project

What are the processes of Project Resource Management?

"9.1 Plan Resource Management; 9.2 Estimate Activity Resources 9.3 Acquire Resources; 9.4 Develop Team 9.5 Manage Team; 9.6 Control Resources"

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Physical resources refer to …

Physical resources include equipment, materials, facilities, and infrastructure.

Team resources or personnel refer to …

Team resources or personnel refer to the human resources.

 

There is some overlap between Project Resource Management and ….

Project Stakeholder Management

Who should invest suitable effort in acquiring, managing, motivating, and empowering the project team?

Who should invest suitable effort in acquiring, managing, motivating, and empowering the project team? The project manager

Who is responsible for developing team skills and competencies?

Who is responsible for developing team skills and competencies? The project manager

Who is responsible for improving team satisfaction and motivation?

Who is responsible for improving team satisfaction and motivation? The project manager

What are the possible problems if physical resource management fails?

Ordering low-quality material may damage the quality of the product; Keeping too much inventory may result in high operations costs; Failing to secure critical equipment on time may result in delays

Who should determine if the organization has adopted resource management tools and adapt the project accordingly?

Who should determine if the organization has adopted resource management tools and adapt the project accordingly? The project manager

Give some examples on resource management methods?

Lean management, just-in-time (JIT) manufacturing, Kaizen, total productive maintenance (TPM), theory of constraints (TOC), etc.

What is the suggested trend to reduce the staff turnover?

What is the suggested trend to reduce the staff turnover? Emotional Intelligence(EI)

Name the team that functions with an absence of centralized control?

Name the team that functions with an absence of centralized control? Self-organizing team

Successful self-organizing teams usually consist of generalized specialists or subject matter experts(SME's)?

Generalized specialists, who continuously adapt to the changing environment and embrace constructive feedback.

Self-organizing teams are seen in …

Self-organizing teams are seen in Agile approaches

What are the advantages of virtual teams?

being able to use special expertise when the expert is not in the same geographic area, incorporating employees who work from home offices, and including people with mobility limitations or disabilities

What are the challenges of managing virtual teams?

mainly in the communication domain, including a possible feeling of isolation, gaps in sharing knowledge and experience between team members, and difficulties in tracking progress and productivity, possible time zone difference and cultural differences.

What is suggested to boost productivity and facilitate innovative problem solving?

What is suggested to boost productivity and facilitate innovative problem solving? Improving the team collaboration

Who shows the roles and responsibilities of management, team members, and other stakeholders?

Who shows the roles and responsibilities of management, team members, and other stakeholders? Project Manager

Who gives the authority to project manager?

Who gives the authority to project manager? Project Sponsor

Who approves final project management plan?

Who approves final project management plan? Project Sponsor

Who protects project from outside influences?

Who protects project from outside influences? Project Sponsor

Who provides formal acceptance of deliverables?

Who provides formal acceptance of deliverables? Project Sponsor

Who creates the WBS?

Who creates the WBS? Project Team

Who identify constraints and assumptions?

Who identify constraints and assumptions? Project Team

Who identify dependencies between activities?

Who identify dependencies between activities? Project Team

Who recommend changes to project as corrective action?

Who recommend changes to project as corrective action? Project Team

Who complete the project activities?

Who complete the project activities? Project Team

Who determine the variances?

Who determine the variances? Project Team

Who validates the scope?

Stakeholders

Anyone who can positively or negatively influence the project is a ….

Stakeholder

Who manages and “owns” the resources in a specific department?

Functional Manager

Who directs technical work of resources?

Who directs technical work of resources? Functional Manager

Who assigns resources to projects?

Who assigns resources to projects? Functional Manager

Who provides subject matter expertise?

Who provides subject matter expertise? Functional Manager

Who approves final schedule and project management plans?

Who approves final schedule and project management plans? Functional Manager

Who assists problems about team member performance?

Who assists problems about team member performance? Functional Manager

Who manages the project to meet project objectives.

Who manages the project to meet project objectives? Project Manager

Who manages various projects or programs that might be unrelated to each other?

Who manages various projects or programs that might be unrelated to each other? Portfolio Manager

Who manages related projects?

Who manages related projects? Program Manager

What is Plan resource management?

Process of identifying and documenting project roles, responsibilities, required skills, reporting relationships, and creating a staffing management plan.

Plan resource Management establishes:

Project roles and responsibilities; Project organization charts; Staffing management plan

What are the inputs of "Plan Resource Management" process?

.1 Project charter .2 Project management plan .3 Project documents .4 Enterprise environmental factors .5 Organizational process assets

What are the tools and techniques of "Plan Resource Management" process?

.1 Expert judgment .2 Data representation .3 Organizational theory .4 Meetings

What are the outputs of "Plan Resource Management" process?

.1 Resource management plan .2 Team charter .3 Project documents updates

Which project management plan components are input for the "Plan Resource Management" process?

Quality Management Plan; Scope Baseline

Which project documents are input for the "Plan Resource Management" process?

Project Schedule; Requirements documentation; Risk Register; Stakeholder Register

What are the enterprise environmental factors that can influence the Plan Resource Management process?

Organizational culture and structure, Geographic distribution of facilities and resources, Existing resources competencies and availability, and Marketplace conditions.

What are the organizational process assets that can influence the Plan Resource Management?

Human resource policies and procedures, Physical resource management policies and procedures, Templates, and Historical information

Which chart structure shows how project deliverables are broken down into work packages and provide a way of showing high-level areas of responsibility?

Work Breakdown Structures (WBS)

Which chart structure is arranged according to an organization’s existing departments, units, or teams, with the project activities listed under each department?

Organizational breakdown structure (OBS)

Which chart structure is a hierarchical list of team and physical resources related by category and resource type that is used for planning, managing and controlling project work?

Which chart structure is a hierarchical list of team and physical resources related by category and resource type that is used for planning, managing and controlling project work? Resource breakdown structure

What is used to illustrate the connections between work packages, or activities, and project team members?

What is used to illustrate the connections between work packages, or activities, and project team members? Assignment Matrix

RACI stands for:

Responsible, Accountable, Consult, Inform

The resource management plan is the component of ….

The project management plan

What does resource management plan provide?

It provides guidance on how project resources should be categorized, allocated, managed, and released.

The resource management plan may include …

Identification of resources; Acquiring resources; Roles and responsibilities; Project organization charts; Project team resource management; Training; Team Development; Resource Control; Recognition plan

The function assigned to a person in the project.

The function assigned to a person in the project. Role

Give some examples on Role

Civil Engineer; Business Analyst; Project Manager

The rights to make decisions, sign approvals, accept deliverables to carry out the work of the project

The rights to make decisions, sign approvals, accept deliverables to carry out the work of the project? Authority

The assigned duties and work that a project team member is expected to perform in order to complete the project’s activities.

The assigned duties and work that a project team member is expected to perform in order to complete the project’s activities? Responsibility

The skill and capacity required to complete assigned activities within the project constraints

The skill and capacity required to complete assigned activities within the project constraints? Competence

What is the graphic display of project team members and their reporting relationships?

What is the graphic display of project team members and their reporting relationships? Project organization charts

Which recognition and rewards will be given to team members, and when they will be given. This is a ….

Which recognition and rewards will be given to team members, and when they will be given. This is a recognition plan

A document that establishes the team values, agreements, and operating guidelines for the team.

A document that establishes the team values, agreements, and operating guidelines for the team? Team Charter

Whose responsibility is to ensure the rules documented in the team charter?

All project team members share the responsibility

Give examples for recognition and awards

Send notes to team member’s manager about over performers; Plan milestone parties; Say “thank you” more often; Award prizes for performance.

What is "Estimate Activity Resources" process?

Estimating team resources and the type and quantities of materials, equipment, and supplies necessary to perform project work.

What is the key benefit of "Estimate Activity Resources" process?

It identifies the type, quantity, and characteristics of resources required to complete the project.

What are the inputs of "Estimate Activity Resources" process?

.1 Project management plan .2 Project documents .3 Enterprise environmental factors .4 Organizational process assets

What are the tools and techniques of "Estimate Activity Resources" process?

.1 Expert judgment .2 Bottom-up estimating .3 Analogous estimating .4 Parametric estimating .5 Data analysis .6 Project management information system .7 Meetings

What are the outputs of "Estimate Activity Resources" process?

.1 Resource requirements .2 Basis of estimates .3 Resource breakdown structure .4 Project documents updates

Which project management plan components are the inputs for "Estimate Activity Resources" process?

Resource Management Plan, Scope Baseline

Which project documents are the inputs for "Estimate Activity Resources" process?

Activity Attributes; Activity List; Assumption log; Cost estimates; Resource calendars; Risk Register

How cost estimates document provide input for "Estimate Activity Resources" process?

The cost of resources may impact resource selection from the quantity and skill level perspectives.

What are the enterprise environmental factors that can influence the Estimate Activity Resources process?

Resource location, Resource availability, Team resource skills, Organizational culture, Published estimating data, and Marketplace conditions.

As a Project Manager, how you may use meetings on "Estimate Activity Resource" process?

Hold planning meetings with functional managers to estimate the resources needed per activity, level of effort (LoE), skill level of the team resources, and the quantity of the materials needed

Which document identify the types and quantities of resources required for each work package or activity in a work package?

Which document identify the types and quantities of resources required for each work package or activity in a work package? Resource Requirements

What is "Acquire Resources" process?

Obtain team members, facilities, equipment, materials, supplies, and other resources necessary to complete project work

What is the key benefit of "Acquire Resources" process?

The key benefit of this process is that it outlines and guides the selection of resources and assigns them to their respective activities

What are the inputs of "Acquire Resources" process?

.1 Project management plan .2 Project documents .3 Enterprise environmental factors .4 Organizational process assets

What are the tools and techniques of "Acquire Resources" process?

.1 Decision making .2 Interpersonal and team skills .3 Pre-assignment .4 Virtual teams

What are the outputs of "Acquire Resources" process?

.1 Physical resource assignments .2 Project team assignments .3 Resource calendars .4 Change requests .5 Project management plan updates .6 Project documents updates .7 Enterprise environmental factors updates .8 Organizational process assets updates

Internal resources are acquired (assigned) from …

Internal resources are acquired (assigned) from functional or resource managers.

External resources are acquired through …

External resources are acquired through the procurement processes.

Failure to acquire the necessary resources for the project may affect …

Project schedules, budgets, customer satisfaction, quality, and risks.

Which project management plan components are the inputs for "Acquire Resources" process?

Resource Management Plan, Procurement Management Plan, Cost Baseline

Which project documents are the inputs for "Acquire Resources" process?

Project Schedule, Resource Calendars;Resource Requirements; Stakeholder Register

Which project document identifies which resources need to be acquired?

Which project document identifies which resources need to be acquired? Resource Requirements

What are the enterprise environmental factors that can influence the "Acquire Resources" process?

Information on organizational resources including availability, competence levels, and prior experience for team resources and resource costs; Organizational structure; Geographic locations.

While acquiring resource; which criteria can be used?

Availability, Cost; Ability; Experience; Knowledge; Skills; Attitude

What are the international factors you may consider while acquiring human resource?

Team member location, time zone and communication capabilities

What are the international factors you may consider while acquiring human resource?

Functional managers; other project managers; Suppliers

When pre-assignment is used?

The project is dependent upon the expertise of particular persons.

A resource who work from home offices; prefers which team model?

A resource who work from home offices; prefers which team model? Virtual Teams

What is Physical Resource Assignment?

Documentation of the physical resource assignments records the material, equipment, supplies, locations

In Virtual teams, communication is done with …

Communication is done with e-mails, tele conference, social media, web-based meetings etc.

What are the disadvantages of Virtual Teams?

Possibility of misunderstandings; Feeling of isolation; Difficulties in sharing knowledge within a team; Cost of appropriate technology

What is "Develop Team" process?

Develop Team is the process of improving competencies, team member interaction, and the overall team environment to enhance project performance

What is the key benefit of "Develop Team" process?

The key benefit of this process is that it results in improved teamwork, enhanced interpersonal skills and competencies, motivated employees, reduced attrition, and improved overall project performance

What are the inputs of "Develop Team" process?

.1 Project management plan .2 Project documents .3 Enterprise environmental factors .4 Organizational process assets

What are the tools and techniques of "Develop Team" process?

.1 Colocation .2 Virtual teams .3 Communication technology .4 Interpersonal and team skills .5 Recognition and rewards .6 Training .7 Individual and team assessments .8 Meetings

What are the outputs of "Develop Team" process?

1. Team performance assessments .2 Change requests .3 Project management plan updates .4 Project documents updates .5 Enterprise environmental factors updates .6 Organizational process assets updates

Developing effective project teams is one of the primary responsibilities of …

Developing effective project teams is one of the primary responsibilities of the project manager

Tuckman Ladder is a model of ...

Tuckman Ladder is a model of Team Development Model

What are the 5 stages of Tuckman Ladder?

Forming, Storming; Norming; Performing; Adjourning

What is Colocation?

Colocation involves placing many or all of the most active project team members in the same physical location ton enhance their ability to perform as a team

Virtual teams may share information, documents, etc on …

Virtual teams may share information, documents, etc on Shared portal

What are the Interpersonal and team skills that can be used for team development?

Conflict Management; Influencing; Motivation; Negotiation; Team Building

….. give the project manager and the project team insight into areas of strengths and weaknesses.

Individual and team assessment tools

What is "Manage Team" process?

Manage Team is the process of tracking team member performance, providing feedback, resolving issues, and managing team changes to optimize project performance.

What is the key benefit of "Manage Team" process?

The key benefit of this process is that it influences team behavior, manages conflict, and resolves issues.

What are the inputs of "Manage Team" process?

.1 Project management plan .2 Project documents .3 Work performance reports .4 Team performance assessments .5 Enterprise environmental factors .6 Organizational process assets

What are the tools and techniques of "Manage Team" process?

.1 Interpersonal and team skills .2 Project management information system

What are the outputs of "Manage Team" process?

.1 Change requests .2 Project management plan updates .3 Project documents updates .4 Enterprise environmental factors updates

What are the organizational process assets that can influence the Manage Team process?

Certificates of appreciation, Corporate apparel, and Other organizational perquisites.

What are the sources of conflict?

Sources of conflict include scarce resources, scheduling priorities, and personal work styles.

How to reduce the amount of conflict?

Team ground rules, group norms, and solid project management practices, like communication planning and role definition

What are the Factors that influence conflict resolution methods?

Withdraw/avoid; Smooth/accommodate; Compromise/reconcile; Force/direct; Collaborate/problem solve

Retreating from an actual or potential conflict situation; postponing the issue to be better prepared or to be resolved by others. What is this conflict resolution technique?

Retreating from an actual or potential conflict situation; postponing the issue to be better prepared or to be resolved by others. What is this conflict resolution technique? Withdraw/avoid

Emphasizing areas of agreement rather than areas of difference; conceding one’s position to the needs of others to maintain harmony and relationships. What is this conflict resolution technique?

Emphasizing areas of agreement rather than areas of difference; conceding one’s position to the needs of others to maintain harmony and relationships. What is this conflict resolution technique? Smooth/accommodate

Searching for solutions that bring some degree of satisfaction to all parties in order to temporarily or partially resolve the conflict. What is this conflict resolution technique?

Searching for solutions that bring some degree of satisfaction to all parties in order to temporarily or partially resolve the conflict. What is this conflict resolution technique? Compromise/reconcile

Pushing one’s viewpoint at the expense of others; offering only win-lose solutions, usually enforced through a power position to resolve an emergency. What is this conflict resolution technique?

Pushing one’s viewpoint at the expense of others; offering only win-lose solutions, usually enforced through a power position to resolve an emergency. What is this conflict resolution technique? Force/direct

Incorporating multiple viewpoints and insights from differing perspectives; requires a cooperative attitude and open dialogue that typically leads to consensus and commitment. What is this conflict resolution technique?

Incorporating multiple viewpoints and insights from differing perspectives; requires a cooperative attitude and open dialogue that typically leads to consensus and commitment. What is this conflict resolution technique?Collaborate/problem solve

Which conflict resolution method can result in a win-win situation?

Which conflict resolution method can result in a win-win situation? Collaborate/problem solve

Which conflict resolution method can result in a win-lose situation?

Which conflict resolution method can result in a win-lose situation? Force/direct

Which conflict resolution method can result in a lose-lose situation?

Which conflict resolution method can result in a lose-lose situation? Compromise/reconcile

What is the Emotional Intelligence?

Emotional intelligence is the ability to identify, assess, and manage the personal emotions of oneself and other people, as well as the collective emotions of groups of people

What are the key influencing skills?

Ability to be persuasive; Clearly articulating points and positions; High levels of active and effective listening skills; Awareness of, and consideration for, the various perspectives in any situation

What are the Enterprise environmental factors that are updated as a result of the Manage Team process?

Input to organizational performance appraisals, and Personnel skill.

What is "Control Resources" process?

Ensuring that the physical resources assigned to the project are available as planned, monitoring the planned versus actual utilization of resources and taking corrective action as necessary.

What is the key benefit of "Control Resources" process?

The key benefit of this process is ensuring that the assigned resources are available to the project at the right time and in the right place and are released when no longer needed

What are the inputs of "Control Resources" process?

.1 Project management plan .2 Project documents .3 Work performance data .4 Agreements .5 Organizational process assets

What are the tools and techniques of "Control Resources" process?

.1 Data analysis .2 Problem solving .3 Interpersonal and team skills .4 Project management information system

What are the outputs of "Control Resources" process?

.1 Work performance information .2 Change requests .3 Project management plan updates .4 Project documents updates

"Monitoring resource expenditures" is an activity of which process?

"Monitoring resource expenditures" is an activity of which process? Control Resources

"Influencing the factors that can create resources utilization change" is an activity of which process?

"Influencing the factors that can create resources utilization change" is an activity of which process? Control Resources

"Ensuring that resources are used and released according to the plan and project needs" is an activity of which process?

"Ensuring that resources are used and released according to the plan and project needs" is an activity of which process? Control Resources

"Identifying and dealing with resource shortage/surplus in a timely manner," is an activity of which process?

"Identifying and dealing with resource shortage/surplus in a timely manner," is an activity of which process? Control Resources

The ….. process is concerned with physical resources such as equipment, materials, facilities, and infrastructure. Team members are addressed in the …... process.

Control Resources; Manage Team

Which project document provides a reference in case any resource needs to be replaced or reacquired during the course of the project?

Resource breakdown structure

Which project document describe the resource details such as type, amount, location, and whether the resource is internal or outsourced?

Physical resource assignments

Which project document identify the needed material, equipment, supplies, and other resources?

Which project document identify the needed material, equipment, supplies, and other resources? Resource requirements

Which data analysis technique helps to determine the best corrective action in terms of cost in case of project deviations?

Which data analysis technique helps to determine the best corrective action in terms of cost in case of project deviations? Cost-benefit analysis

What are the methodical steps for problem solving?

Identify the problem; Define the problem; Investigate; Analyze; Solve; Check the solution