Main Page

What is Project Integration Management?

Project Integration Management is a group of processes to coordinate various processes and activities within the PM Process Groups

In the project management context, integration includes …

"… characteristics of unification, consolidation, communication, and interrelationship."

Main Page

The role of PM in Integration Management?

PM puts all pieces of a project together into a cohesive whole.

 

The accountability of Project Integration Management can be delegated to scheduling specialists. True of False?

False. PM has the overall view of the project and Integration Management is specific to PM.

 

What are the 7 processes of Integration Management?

Develop Project Charter (Initiating) Develop Project Management Plan (Planning) Direct and Manage Project Work (Executing) Manage Project Knowledge Work (Executing) Monitor and Control Project Work (Monitoring & Controlling) Perform Integrated Change Control (Monitoring & Controlling) Close Project or Phase (Closing)

 

"Ensuring that the deliverable due dates of the product and the benefits management plan are aligned." is about which Knowledge Area?

Project Integration Management

 

"Providing a project management plan to achieve the project objectives" is about which Knowledge Area?

Project Integration Management

 

"Ensuring the creation and the use of the appropriate knowledge to and from the project as necessary" is about which Knowledge Area?

Project Integration Management

 

"Managing the performance and changes of the activities in the project management plan" is about which Knowledge Area?

Project Integration Management

 

"Making integrated decisions regarding key changes impacting the project" is about which Knowledge Area?

Project Integration Management

 

"Measuring and monitoring the project’s progress and taking appropriate action to meet project objectives" is about which Knowledge Area?

Project Integration Management

 

"Collecting data on the results achieved, analyzing the data to obtain information, and communicating this information to relevant stakeholders" is about which Knowledge Area?

Project Integration Management

 

"Completing all the work of the project and formally closing each phase, contract, and the project as a whole" is about which Knowledge Area?

Project Integration Management

 

"Managing phase transitions when necessary" is about which Knowledge Area?

Project Integration Management

 

What is Project Charter?

A document that authorizes the existence of a project and provides authority to Project Manager.

 

What are the inputs of "Develop Project Charter" process?

1 Business documents • Business case • Benefits management plan .2 Agreements .3 Enterprise environmental factors .4 Organizational process assets

 

What are the tools & techniques of "Develop Project Charter" process?

.1 Expert judgment .2 Data gathering • Brainstorming • Focus groups • Interviews .3 Interpersonal and team skills • Conflict management • Facilitation • Meeting management .4 Meetings

 

What are the outputs of "Develop Project Charter" process?

1 Project charter .2 Assumption log

 

When a project is formally initiated?

When the project Charter is approved

 

Who can initiate a project?

A project can be initiated by an entity external to the project such as a sponsor, program, or PMO, or a portfolio governing body chairperson or authorized representative.

 

Why projects are initiated?

Projects are initiated due to internal business needs or external influences.

 

What is business case?

The business case describes the necessary information from a business standpoint to determine whether the expected outcomes of the project justify the required investment

 

What is expected in a business case?

The business need and the cost/benefit analysis are contained in the business case

 

Give examples to business needs.

Market demand (e.g., an automobile manufacturer authorizing a project to build more fuel-efficient cars in response to gasoline shortages)

 

Project Manager have the authority to modify business case. True or False?

False. Business documents are not project documents. The project manager may only make recommendations.

 

Give example for agreement forms

Agreements may take the form of contracts, memorandums of understanding (MOUs), service level agreements (SLA), letters of agreement, letters of intent, verbal agreements, email, or other written agreements.

 

Give an example for enterprise environmental factors that can influence the Develop Project Charter process?

Organizational culture and political climate,

 

Give examples to organizational process assets

Organizational standard procedures; reporting methods; templates; Historical information and lessons learned repository

 

Who can make expert judgement?

Expert judgement may be provided by any group or person with specialized education, knowledge, skill or experience in an application area, Knowledge Area, discipline, industry, etc.,

 

Duration and budget estimation can be made by a group of experts. True or False?

Duration and budget estimation can be made by a group of experts? TRUE

 

What are the Data-gathering techniques?

Brainstorming; Focus Groups; Interviews

 

What is brain storming?

Brainstorming is a technique used to identify a list of ideas, It is conducted in a group environment and is led by a facilitator.

 

What is focus groups?

Focus groups bring together stakeholders and subject matter experts to learn about the perceived project risk, success criteria, and other topics.

 

What is interview?

Interviews are used to obtain information from stakeholders by talking directly to them

 

What is conflict management?

Bring stakeholders into alignment on the objectives, success criteria, and other elements of the charter.

 

What is facilitation?

Ensuring that there is effective participation, that participants achieve a mutual understanding,

 

What is meeting management?

Preparing the agenda, ensuring that a representative for each key stakeholder group is invited, and preparing and sending the follow-up minutes and actions.

 

Does "Key stakeholders list" exist in Project Charter?

Does "Key stakeholders list" exist in Project Charter? TRUE

 

Do "Preapproved financial resources" exist in Project Charter?

Do "Preapproved financial resources" exist in Project Charter? TRUE

 

Do "conditions to cancel the project" exist in Project Charter?

Do "conditions to cancel the project" exist in Project Charter? TRUE

 

Do "overall project risk" exist in Project Charter?

Do "overall project risk" exist in Project Charter? TRUE

 

Does "who decides the project is successful" exist in Project Charter?

TRUE

 

Do "conditions to cancel the project or phase" exist in Project Charter?

Do "conditions to cancel the project or phase" exist in Project Charter? TRUE

 

Do "key deliverables" exist in Project Charter?

Do "key deliverables" exist in Project Charter? TRUE

 

Does "project sponsor authority level" exist in Project Charter?

Does "project sponsor authority level" exist in Project Charter? TRUE

 

What is assumption log?

The assumption log is used to record all assumptions and constraints throughout the project life cycle.

 

An example of "Project title and description" in a Project Charter

Title: Golden Gate Bridge Description: Population of San Francisco is increasing and transportation need between two sides of the city increases in proportion. Sea transportation cannot suffice for the need over the recent years. This project will ease the transportation of vehicles between two sides of the city.

 

An example of "Project Manager Assigned and Authority Level" in a Project Charter

John Winer will be the project manager of this project and he has the authority to determine budget, select team members, and approve/reject changes to project.

 

An example of "Business Case" in a Project Charter

The project is being done in order to solve the transportation problem of San Francisco between two sides. After the project completion, 80% of the vehicle transportation is expected to be done over the bridge which will solve the transportation problem.

 

An example of "Resources Pre-assigned" in a Project Charter

Architects of the project are Gilbert Roberts and William Brown. Head Construction Engineer is Henry Chor. Other resources will be determined by the Project Manager.

 

An example of "Stakeholders" in a Project Charter

Government; Residents who are residing close to bridge area; Project Team

 

An example of "Stakeholder Requirements" in a Project Charter

It will have 3+3 lanes; Must resist against 8.5 Richter earth quake; Must carry 2.500.000 kgs.

 

An example of "Product Description/Deliverables" in a Project Charter

Golden Gate Bridge is the end result of the project. • Height: 227 m • Width: 27 m • Two legs of the bridge must be completed in first year

 

An example of "Measurable Project Objectives" in a Project Charter

• Opening a new transportation channel between two sides of city. • Ending the project in 3 years • Completing the project with 200m USD budget

 

An example of "Project Approval Requirements" in a Project Charter

• Minister of Transportation will approve the WBS of the project. • Final project approval will be determined by the committee constituted for this project in Ministry of Transportation. • Final project will be approved by Minister of Transportation on behalf of the Government.

 

An example of "High-Level Project Risks" in a Project Charter

• Bridge will connect the two continents which will increase the geopolitical importance of Istanbul (Opportunity-Positive Risk) • Ease of vehicle transportation may cause to higher usage of vehicles which can increase the air pollution (Threat-Negative Risk)

 

An example of "Project Sponsor Authorizing This Project" in a Project Charter

• Franklin Roosevelt, President of USA • Angelo Joseph Rossi, Mayor of San Francisco • Joseph Strauss, Head of Golden Gate Project Committee

 

What are the benefits of Project Charter?

• Without a project charter, Project Manager cannot be successful. • Project charter may be prepared by Project Manager but must be published by the sponsor. • Project charter is broad enough therefore there is no need to change during execution. • Recognizes (authorizes) the project • Gives project manager the authority to spend money and commit resources • High-level requirements of the project are defined • Links project to ongoing work of the organization

 

What are the common approaches for project selection?

1. Benefit Measurement Methods (Comparative Approach) 2. Constrained Optimization Methods (Mathematical Approach)

 

What are the "Benefit Measurement Methods"?

Murder Board (a panel of people who try to shoot down a new project) Peer review Scoring Models Economic Models

 

What are the "Constrained Optimization Methods"?

Linear Programming Integer Programming Dynamic Programming Multi-objective Programming

 

What are the Economic Models for Project Selection?

• Present Value • Net Present Value • Internal Rate of Return • Payback Period • Benefit-cost ratio

 

What is present value?

Present value is today's value of future cash flows

 

What is Present Value Formula?

Present Value = Future Value / (1 + interest rate)number of years

 

What is Future Value Formula?

Future Value = Present Value * (1 + interest rate)number of years

 

What is present value of cahflows for this example? Initial Payment: $200,000 (in the beginning) Final Payment: $100,000 (at the end of 2nd year) Interest Rate (r) = 10%

$282,645 PV of initial Payment = $200,000 / (1 + 0.10)0 = $200,000 PV of final Payment = $100,000 / (1 + 0.10)2 = $82,645

 

What is present value of cahflows for this example? Initial Payment: $100,000 (in the beginning) Final Payment: $200,000 (at the end of 2nd year) Interest Rate (r) = 10%

$265,290 PV of initial Payment = $100,000 / (1 + 0.10)0 = $100,000 PV of final Payment = $200,000 / (1 + 0.10)2 = $165,290

 

What is Net Present Value?

NPV is Present value of total benefits (revenue or income) minus the costs over many time periods.

 

Which single project should be selected among the three projects? Net Present Values are given. 1st project's NPV is -$45,000 2nd projects NPV is $0 3rd projects NPV is $22,000

3rd project. If NPV > 0 investment in the project is a good choice. Projects with higher NPVs should be selected.

 

What is Internal Rate of Return (IRR)?

Explains how much percent a project will turn back. (e.g. 12% of the investment will return in 2 years)

 

What is formula of IRR?

0 = P0 + P1/(1+IRR) + P2/(1+IRR)2 + . . . +Pn/(1+IRR)n where P0, P1, . . . Pn equals the cash flows in periods 1, 2, …, n, respectively; and IRR equals the project's internal rate of return.

 

Which single project should be selected among the three projects? Internal Rate of Returns are given. 1st project's IRR is 24.31% 2nd projects IRR is 8.23 % 3rd projects IRR is 0%

1st project Know that projects with higher IRR’s should be selected.

 

What is payback period?

Number of time periods it takes to recover investment of a project.

 

Which single project should be selected among the three projects? Peyback periods are given. 1st project's payback period is 6 months. 2nd project's payback period is 2 years.

1st project Projects with shorter payback period should be selected.

 

What is Benefit Cost Ratio?

This ratio compares the benefits(revenue) to the costs of the project.

 

Which single project should be selected among the three projects? Benefit Cost Ratios are given. 1st project's Benefit Cost Ratio is 2.12 2nd project's Benefit Cost Ratio is 1 3rd project's Benefit Cost Ratio is 0.90

1st Project Projects with higher Benefit Cost Ratio should be selected. If Benefit Cost Ratio < 1, project should not be executed.

 

What is the law of diminishing returns?

After a certain point, adding more input will not produce proportional increase in productivity.

 

What is "Develop Project Management Plan" process?

Develop Project Management Plan is the process of defining, preparing, and coordinating all plan components and consolidating them into an integrated project management plan.

 

What are the benefits of "Develop Project Management Plan" process?

The key benefit of this process is the production of a comprehensive document that defines the basis of all project work and how the work will be performed.

 

What are the inputs of "Develop Project Management Plan" process?

.1 Project charter .2 Outputs from other processes .3 Enterprise environmental factors .4 Organizational process assets

 

What are the tools and techniques of "Develop Project Management Plan" process?

.1 Expert judgment .2 Data gathering • Brainstorming • Checklists • Focus groups • Interviews .3 Interpersonal and team skills • Conflict management • Facilitation • Meeting management .4 Meetings

 

What are the outputs of "Develop Project Management Plan" process?

.1 Project management plan

 

The project management plan defines …

… how the project is executed, monitored and controlled, and closed.

 

Before the baselines are defined, the project management plan may be updated only once. True or False?

False. Before the baselines are defined, the project management plan may be updated as many times as necessary.

 

After Project Management Plan is baselined, how it can be changed?

It may only be changed through the "Perform Integrated Change Control" process

 

What are the organizational process assets that can influence the Develop Project Management Plan?

Organizational processes, and procedures; Project management plan template and guidelines; Change control procedures; Monitoring and reporting methods, risk control procedures, Information from previous similar projects; and lessons learned repository.

 

It is possible to use the same project management plan for similar projects. True or False?

False. A management plan is unique to each project to address its particular needs. (e.g. cost, risk, or communication of each project is unique)

 

What are the Project management plan Subsidiary management plans?

Scope; Requirements; Schedule; Cost; Quality; Resource; Communications; Risk; Procurement management plans and Stakeholder engagement plan

 

What are the Project management plan baselines?

Scope baseline; Schedule baseline; Cost baseline

 

What is the Performance measurement baseline?

An integrated scope-schedule-cost plan for the project work against which project execution is compared to measure and manage performance

 

What is Scope Management Plan?

Establishes how the scope will be defined, developed, monitored, controlled, and validated.

 

What is Requirements Management Plan?

Establishes how the requirements will be analyzed, documented, and managed.

 

What is Schedule Management Plan?

Establishes the criteria and the activities for developing, monitoring, and controlling the schedule.

 

What is Cost Management Plan?

Establishes how the costs will be Plan?ed, structured, and controlled.

 

What is Quality Management Plan?

Establishes how an organization´s quality policies, methodologies, and standards will be implemented in the project.

 

What is Resource Management Plan?

Provides guidance on how project resources should be categorized, allocated, managed, and released.

 

What is Communications Management Plan?

Establishes how, when, and by whom information about the project will be administered and disseminated.

 

What is Risk Management Plan?

Establishes how the risk management activities will be structured and performed.

 

What is Procurement Management Plan?

Establishes how the project team will acquire goods and services from outside of the performing organization.

 

What is Stakeholder engagement Plan?

Establishes how stakeholders will be engaged in project decisions and execution, according to their needs, interests, and impact.

 

What is Change Management Plan?

Describes how the change requests throughout the project will be formally authorized and incorporated.

 

What is Configuration Management Plan?

Describes how the information about the items of the project (and which items) will be recorded and updated so that the product, service, or result of the project remains consistent and/or operative.

 

What is Performance measurement baseline?

An integrated scope-schedule-cost plan for the project work against which project execution is compared to measure and manage performance.

 

What is Project life cycle?

Describes the series of phases that a project passes through from its initiation to its closure.

 

What is Development approach?

Describes the product, service, or result development approach, such as predictive, iterative, agile, or a hybrid model.

 

What is Management reviews?

Identifies the points in the project when the project manager and relevant stakeholders will review the project progress to determine if performance is as expected, or if preventive or corrective actions are necessary.

 

Who signs charter?

Sponsor

 

Who Identifies stakeholders?

Project Manager

 

Who develops Project Management Plan?

Project Manager

 

Project Management Plan must receive formal approval by …

Management; Sponsor; Project Team; Other stakeholders

 

What is kickoff meeting?

Meeting of all parties just before Project execution starts

 

Who are expected to attend to kick-off meeting?

Customer; Seller; Project team; Sponsor; …

 

What is the target of kick-off meeting?

Purpose is to make sure everyone is on the same page.

 

What is Direct and Manage Project Work process?

Direct and Manage Project Work is the process of leading and performing the work defined in the project management plan and implementing approved changes to achieve the project’s objectives

 

What are the benefits of Direct and Manage Project Work process?

Provides overall management of the project work and deliverables; improves the probability of project success

 

What are the inputs of "Direct and Manage Project Work process"?

.1 Project management plan • Any component .2 Project documents • Change log • Lessons learned register • Milestone list • Project communications • Project schedule • Requirements traceability matrix • Risk register • Risk report .3 Approved change requests .4 Enterprise environmental factors .5 Organizational process assets

 

What are the tools and techniques of "Direct and Manage Project Work process"?

.1 Expert judgment .2 Project management information system .3 Meetings

 

What are the outputs of "Direct and Manage Project Work process"?

.1 Deliverables .2 Work performance data .3 Issue log .4 Change requests .5 Project management plan updates • Any component .6 Project documents updates • Activity list • Assumption log • Lessons learned register • Requirements documentation • Risk register • Stakeholder register .7 Organizational process assets updates

 

In which process involves executing the planned project activities to complete project deliverables and accomplish established objectives?

Direct and Manage Project Work

 

In which process the available resources are allocated and their efficient use is managed?

Direct and Manage Project Work

 

In which process the deliverables are produced as outputs?

Direct and Manage Project Work

 

Which process involves managing people, doing the work and implementing approved changes?

Direct and Manage Project Work

 

Which process Involves requesting changes and completing the work accompanying approved change requests?

Direct and Manage Project Work

 

"Direct and Manage Project Work process" is part of which process group?

"Direct and Manage Project Work process" is part of executing process group

 

What is Change Log?

The change log contains the status of all change requests.

 

What is Lessons Learned Register?

Lessons learned are used to improve the performance of the project and to avoid repeating mistakes.

 

What is milestone list?

The milestone list shows the scheduled dates for specific milestones

 

What are project communications?

Project communications include performance reports, deliverable status, and other information generated by the project.

 

What is project Schedule?

The schedule includes at least the list of work activities, their durations, resources, and planned start and finish dates.

 

What is requirements traceability matrix?

The requirements traceability matrix links product requirements to the deliverables that satisfy them and helps to focus on the final outcomes

 

What is Risk Register?

The risk register provides information on threats and opportunities that may impact project execution.

 

What is Risk Report?

The risk report provides information on sources of overall project risk along with summary information on identified individual project risks

 

Change requests are reviewed and approved by …

The project manager or by the change control board (CCB).

 

Approved change requests are scheduled and implemented by …

The project team

 

What is Corrective Action?

Activity that realigns the performance of the project work with the project management plan

 

Give an example to Corrective Action.

E.g. Project is 10% behind the Schedule baseline -> Extra resource is assigned to Project.

 

What is Preventative Action?

Activity that ensures the future performance of the project work is aligned with the project management plan

 

Give an example to Preventative Action.

E.g. One of the senior Project team members might resign in 2 months -> Knowledge transfer and documentation is planned

 

What is Defect Repair?

Activity to modify a nonconforming product or product component. (Rework).

 

Give an example to Defect Repair.

E.g. Developed smartphone camera does not activate flash automatically at night -> fix the defect

 

What are Approved change request types?

Corrective Action Preventive Action Defect Repair

 

What is Project Management Information System (PMIS)?

PMIS are system tools and techniques used in project management to deliver information.

 

What are meeting types?

Kick-off, technical, sprint or iteration planning, Scrum daily standups, steering group, problem solving, progress update, and retrospective meetings.

 

What is a deliverable?

A deliverable is any unique and verifiable product, result, or capability to perform a service that is required to be produced to complete a process, phase, or project

 

What is Work performance data?

Work performance data are the measurements for performed activities to carry out the project work. Data are often viewed as the lowest level of detail from which information is derived by other processes.

 

Examples of work performance data …

Work completed, key performance indicators (KPIs), technical performance measures, actual start and finish dates of schedule activities, story points completed, deliverables status, schedule progress, number of change requests, number of defects, actual costs incurred, actual durations, etc.

 

What is Issue Log?

Project manager will normally face problems, gaps, inconsistencies, or conflicts that occur unexpectedly and that require some action so they do not impact the project performance. The issue log is a project document where all the issues are recorded and tracked.

 

In the Issue Log, data on issues may include:

Issue type, Who raised the issue and when, Description, Priority, Who is assigned to the issue, Target resolution date, Status, and Final solution.

 

What are the benefits of Issue Log?

The issue log will help the project manager effectively track and manage issues, ensuring that they are investigated and resolved.

 

What is a change request?

A change request is a formal proposal to modify any document, deliverable, or baseline

 

Who can request a change?

Any project stakeholder may request a change.

 

What are the reasons to update Stakeholder register?

Some additional information on existing stakeholders is gathered. Or new stakeholders are involved

 

The activity list document may be updated with additional activities to complete project work.True or False?

The activity list document may be updated with additional activities to complete project work. True or False? TRUE

 

What is "Manage Project Knowledge" process?

To use existing knowledge and creating new knowledge to achieve the project’s objectives and contribute to organizational learning

 

What are the benefits of "Manage Project Knowledge" process?

The key benefits of this process are that prior organizational knowledge is leveraged to produce or improve the project outcomes, and knowledge created by the project is available to support organizational operations and future projects or phases.

 

What are the inputs of "Manage Project Knowledge" process?

.1 Project management plan • All components .2 Project documents • Lessons learned register • Project team assignments • Resource breakdown structure • Source selection criteria • Stakeholder register .3 Deliverables .4 Enterprise environmental factors .5 Organizational process assets

 

What are the tools and techniques of "Manage Project Knowledge" process?

.1 Expert judgment .2 Knowledge management .3 Information management .4 Interpersonal and team skills • Active listening • Facilitation • Leadership • Networking • Political awareness

 

What are the outputs of "Manage Project Knowledge" process?

.1 Lessons learned register .2 Project management plan updates • Any component .3 Organizational process assets updates

 

What is the main output of "Manage Project Knowledge" process?

Lessons learned register

 

What is "Lessons Learned Register"?

The lessons learned register provides information on effective practices in knowledge management.

 

What is "Project team assignments"?

Project team assignments provide information on the type of competencies and experience available in the project and the knowledge that may be missing.

 

What is "Resource breakdown structure"?

The resource breakdown structure includes information on the composition of the team and may help to understand what knowledge is available as a group and what knowledge is missing.

 

What is "Stakeholder register"?

The stakeholder register contains details about the identified stakeholders to help understand the knowledge they may have.

 

Who are "Organizational knowledge experts"?

Some organizations have a team or individual that specializes in knowledge management.

 

Managing knowledge involves just documenting it so it can be shared. True or False?

False. Tacit knowledge resides in the minds of individual experts or in social groups and situations, and is normally shared through conversations and interactions between people.

 

What is the most important part of knowledge management ?

It is creating an atmosphere of trust so that people are motivated to share their knowledge.

 

Examples of Information management tools and techniques

Methods for codifying explicit knowledge; for example, for producing lessons to be learned entries for the lessons learned register; Lessons learned register; Library services; Information gathering, for example, web searches and reading published articles; and Project management information system (PMIS). often include document management systems.

 

What is “explicit” knowledge?

Knowledge that can be readily codified using words, pictures, and numbers

 

What is “tacit” knowledge?

Tacit knowledge that is personal and difficult to express, such as beliefs, insights, experience, and “know-how”

 

Knowledge management is concerned with explicit knowledge rather than tacit knowledge. True or False?

False. Knowledge management is concerned with managing both tacit and explicit knowledge

 

What is "Monitor and Control Project Work" process?

It is the process of tracking, reviewing, and reporting the overall progress to meet the performance objectives defined in the project management plan.

 

What are the benefits of "Monitor and Control Project Work" process?

It allows stakeholders to understand the current state of the project, to recognize the actions taken to address any performance issues, and to have visibility into the future project status with cost and schedule forecasts.

 

What are the inputs of "Monitor and Control Project Work" process?

.1 Project management plan • Any component .2 Project documents • Assumption log • Basis of estimates • Cost forecasts • Issue log • Lessons learned register • Milestone list • Quality reports • Risk register • Risk report • Schedule forecasts .3 Work performance information .4 Agreements .5 Enterprise environmental factors .6 Organizational process assets

 

What are the tools and techniques of "Monitor and Control Project Work" process?

.1 Expert judgment .2 Data analysis • Alternatives analysis • Cost-benefit analysis • Earned value analysis • Root cause analysis • Trend analysis • Variance analysis .3 Decision making .4 Meetings

 

What are the outputs of "Monitor and Control Project Work" process?

.1 Work performance reports .2 Change requests .3 Project management plan updates • Any component .4 Project documents updates • Cost forecasts • Issue log • Lessons learned register • Risk register • Schedule forecasts

 

Monitoring includes …

… collecting, measuring, and assessing measurements and trends to effect process improvements.

 

Control includes …

… determining corrective or preventive actions or replanning and following up on action plans to determine whether the actions taken resolved the performance issue.

 

"Comparing actual project performance against the project management plan" is related to which process?

Monitor and Control Project Work process

 

"Assessing performance periodically to determine whether any corrective or preventive actions are indicated, and then recommending those actions as necessary;" is related to which process?

"Assessing performance periodically to determine whether any corrective or preventive actions are indicated, and then recommending those actions as necessary;" is related to Monitor and Control Project work process

 

"Checking the status of individual project risks" is related to which process?

Monitor and Control Project Work process

 

"Maintaining an accurate, timely information base concerning the project’s product(s) and their associated documentation through project completion" is related to which process?

Monitor and Control Project Work process

 

"Providing information to support status reporting, progress measurement, and forecasting" is related to which process?

Monitor and Control Project Work process

 

"Providing forecasts to update current cost and current schedule information" is related to which process?

Monitor and Control Project Work process

 

"Monitoring implementation of approved changes as they occur" is related to which process?

Monitor and Control Project Work process

 

"Providing appropriate reporting on project progress and status to program management when the project is part of an overall program" is related to which process?

Monitor and Control Project Work process

 

"Ensuring that the project stays aligned with the business needs" is related to which process?

Monitor and Control Project Work process

 

What is Assumption log?

The assumption log contains information about assumptions and constraints identified as affecting the project.

 

What is Basis of estimates?

Basis of estimates indicates how the various estimates were derived and can be used to make a decision on how to respond to variances

 

What is Cost forecasts?

The cost forecasts are used to determine if the project is within defined tolerance ranges for budget and to identify any necessary change requests.

 

What is milestone list?

The milestone list shows the scheduled dates for specific milestones and is used to check if the planned milestones have been met.

 

What is Quality reports?

The quality report includes quality management issues; recommendations for process, project, and product improvements; corrective actions recommendations (includes rework, defect/bugs repair, 100% inspection, and more); and the summary of findings from the Control Quality process.

 

What is risk register?

The risk register provides information on threats and opportunities that have occurred during project execution.

 

What is risk report?

The risk report provides information on the overall project risks as well as information on specified individual risks.

 

What is schedule forecasts?

The schedule forecasts are used to determine if the project is within defined tolerance ranges for schedule and to identify any necessary change requests

 

Schedule forecasts are based on …

… the project’s past performance

 

What is Work performance data?

Work Performance Data is “the raw observations and measurements identified during activities. e.g. actual cost, actual duration, and the percent of work physically completed

 

What is Work performance information?

Work Performance Information is the performance data collected from various controlling processes, analyzed in context and integrated based on relationships across areas; e.g. status of deliverables, and forecasted estimates to complete, etc.”

 

Give examples for Work Performance Data

Work Performance Data examples: actual cost, actual duration, and the percent of work physically completed.

 

Give examples for Work Performance Information

Work Performance Information examples: status of deliverables, and forecasted estimates to complete, etc.”

 

Do "Stakeholders’ expectations" may influence Monitor and Control Project Work process?

Yes, it is an ENTERPRISE ENVIRONMENTAL FACTOR and considered as an input for Monitor and Control Project Work process?

 

Do "product and quality standards" may influence Monitor and Control Project Work process?

Yes, it is an ENTERPRISE ENVIRONMENTAL FACTOR and considered as an input for Monitor and Control Project Work process?

 

Do "existing facilities and equipment" may influence Monitor and Control Project Work process?

Yes, it is an ENTERPRISE ENVIRONMENTAL FACTOR and considered as an input for Monitor and Control Project Work process?

 

Do "workmanship standards" may influence Monitor and Control Project Work process?

Yes, it is an ENTERPRISE ENVIRONMENTAL FACTOR and considered as an input for Monitor and Control Project Work process?

 

Do "regulatory agency regulations" may influence Monitor and Control Project Work process?

Yes, it is an ENTERPRISE ENVIRONMENTAL FACTOR and considered as an input for Monitor and Control Project Work process?

 

Do "Defect management procedures" may influence Monitor and Control Project Work process?

Yes, it is an ORGANIZATIONAL PROCESS ASSET and considered as an input for Monitor and Control Project Work process?

 

Do "Issue management procedures" may influence Monitor and Control Project Work process?

Yes, it is an ORGANIZATIONAL PROCESS ASSET and considered as an input for Monitor and Control Project Work process?

 

Do "the lessons learned repository" may influence Monitor and Control Project Work process?

Yes, it is an ORGANIZATIONAL PROCESS ASSET and considered as an input for Monitor and Control Project Work process?

 

Do "Organizational standard policies" may influence Monitor and Control Project Work process?

Yes, it is an ORGANIZATIONAL PROCESS ASSET and considered as an input for Monitor and Control Project Work process?

 

Do "reporting methods" may influence Monitor and Control Project Work process?

Yes, it is an ORGANIZATIONAL PROCESS ASSET and considered as an input for Monitor and Control Project Work process?

 

Project managers are experts on Risk management. True or False?

False. Expert judgment may be required on Risk Management.

 

Project managers are experts on estimating duration and costs. True or False?

False. Expert judgment may be required on techniques to estimate duration and costs

 

What is "Alternatives analysis"?

Alternatives analysis is used to select the corrective actions or a combination of corrective and preventive actions to implement when a deviation occurs

 

What is "Cost-benefit analysis"?

Cost-benefit analysis helps to determine the best corrective action in terms of cost in case of project deviations

 

What is "Earned value analysis"?

Earned value provides an integrated perspective on scope, schedule, and cost performance

 

What is "Root cause analysis "?

Root cause analysis focuses on identifying the main reasons of a problem.

 

What is "Trend Analysis"?

Trend analysis is used to forecast future performance based on past results.

 

What is "Variance analysis"?

Variance analysis reviews the differences (or variance) between planned and actual performance.

 

What metrics may be included by Variance analysis?

Variance analysis can include duration estimates, cost estimates, resources utilization, resources rates, technical performance, and other metrics.

 

Which data analysis technique allows for the appropriate preventive or corrective actions to be initiated?

Which data analysis technique allows for the appropriate preventive or corrective actions to be initiated? Variance analysis.

 

unanimity, majority, or plurality are..

different types of decision-making techniques

 

What is work performance report?

Work Performance Report is the representation of work performance information intended to generate decisions, actions, or awareness.

 

Examples of work performance reports include …

… status reports and progress reports

 

Work performance reports can contain …

… earned value graphs and information, trend lines and forecasts, reserve burndown charts, defect histograms, contract performance information, and risk summaries.

 

For what reasons change requests may be issued ?

to expand, adjust, or reduce project scope, product scope, or quality requirements and schedule or cost baselines.

 

Changes requests can impact …

requirements, the project management plan, project documents, or product deliverables.

 

What is "Perform Integrated Change Control" process?

Reviewing all change requests; approving changes and managing changes to deliverables, project documents, and the project management plan; and communicating the decisions

 

What is the benefit of "Perform Integrated Change Control" process?

It allows for changes within the project while addressing overall project risk

 

What are the inputs of "Perform Integrated Change Control" process?

.1 Project management plan • Change management plan • Configuration management plan • Scope baseline • Schedule baseline • Cost baseline .2 Project documents • Basis of estimates • Requirements traceability matrix • Risk report .3 Work performance reports .4 Change requests .5 Enterprise environmental factors .6 Organizational process assets

 

What are the tools and techniques of "Perform Integrated Change Control" process?

.1 Expert judgment .2 Change control tools .3 Data analysis • Alternatives analysis • Cost-benefit analysis .4 Decision making • Voting • Autocratic decision making • Multicriteria decision analysis .5 Meetings

 

What are the outputs of "Perform Integrated Change Control" process?

.1 Approved change requests .2 Project management plan updates • Any component .3 Project documents updates • Change log

 

The Perform Integrated Change Control process is only conducted during project execution. True or False?

False. The Perform Integrated Change Control process is conducted from project start through completion

 

The Perform Integrated Change Control process is the responsibility of every stakeholder. True or False?

The Perform Integrated Change Control process is the ultimate responsibility of the project manager.

 

The changes may be initiated verbally. True or False?

True but with a condition. Changes may be initiated verbally, but they should be recorded in written form and entered into the change management and/or configuration management system.

 

Change requests may require information on …... prior to approval.

Estimated schedule impacts and estimated cost impacts

 

Every change request impacts the project baselines. True or False?

Every change request impacts the project baselines. True or False? False.

 

Who is responsible to approve or reject change request?

The responsible individual will be identified in the project management plan or by organizational procedures. It is mostly the project manager or project sponsor.

 

A change control board (CCB) is ...

… a formally chartered group responsible for reviewing, evaluating, approving, deferring, or rejecting changes to the project

 

Customer and project sponsor are part of change control board (CCB). True or False?

They can be, but it is not mandatory. Customer or sponsor approval may be required for certain change requests after CCB approval, unless they are part of the CCB.

 

What is scope baseline?

The scope baseline provides the project and product definition

 

What is schedule baseline?

The schedule baseline is used to assess the impact of the changes in the project schedule.

 

What is cost baseline?

The cost baseline is used to assess the impact of the changes to the project cost.

 

Change control procedures may include …

… the steps by which organizational standards, policies, plans, procedures, or any project documents will be modified, and how any changes will be approved and validated

 

What is Configuration management knowledge base?

Configuration management knowledge base is a collection of all official organizational standards, policies, procedures, and any project documents, including the historical versions and baselines.

 

Configuration control is focused on …

… the specification of both the deliverables and the processes

 

Change control is focused on …

… identifying, documenting, and approving or rejecting changes to the project documents, deliverables, or baselines

 

Configuration management tools should support which activities?

Identify configuration item; Record and report configuration item status; Perform configuration item verification and audit

 

Change management tools should support which activities?

Identify changes; Document changes; Decide on changes; Track changes

 

What is Alternative Analysis?

This technique is used to assess the requested changes and decide which are accepted, rejected, or need to be modified to be finally accepted

 

What is Cost-benefit analysis?

This analysis helps to determine if the requested change is worth its associated cost.

 

What are the decision-making techniques used in "Perform Integrated Change Control" process?

Voting; Autocratic decision making; Multicriteria decision analysis

 

What is Autocratic decision making?

In this decision-making technique, one individual takes the responsibility for making the decision for the entire group

 

What are the 3 forms of voting?

Unanimity, majority, or plurality

 

What is Multicriteria decision analysis?

This technique uses a decision matrix to provide a systematic analytical approach to evaluate the requested changes according to a set of predefined criteria.

 

Which group is responsible for meeting and reviewing the change requests and approving/rejecting them?

Change control board (CCB)

 

Change requests are processed according to the change management plan by …

the project manager, CCB, or an assigned team member.

 

What are 3 possible results of a change request?

Approved, deferred, or rejected

 

What is next step after a change request is approved?

Approved Change requests will be implemented through the Direct and Manage Project Work process

 

What is next step after a change request is deferred or rejected?

Deferred or rejected change requests are communicated to the person or group requesting the change.

 

The disposition of all change requests are recorded in …

The disposition of all change requests are recorded in change log.

 

What is "Close Project or Phase" process?

Close Project or Phase is the process of finalizing all activities for the project, phase, or contract.

 

What is "Close Project or Phase" process?

The key benefits of this process are the project or phase information is archived, the planned work is completed, and organizational team resources are released.

 

What are the inputs of "Close Project or Phase" process?

1 Project charter .2 Project management plan • All components .3 Project documents • Assumption log • Basis of estimates • Change log • Issue log • Lessons learned register • Milestone list • Project communications • Quality control measurements • Quality reports • Requirements documentation • Risk register • Risk report .4 Accepted deliverables .5 Business documents • Business case • Benefits management plan .6 Agreements .7 Procurement documentation .8 Organizational process assets

 

What are the tools and techniques of "Close Project or Phase" process?

.1 Expert judgment .2 Data analysis • Document analysis • Regression analysis • Trend analysis • Variance analysis .3 Meetings

 

What are the outputs of "Close Project or Phase" process?

.1 Project documents updates • Lessons learned register .2 Final product, service, or result transition .3 Final report .4 Organizational process assets updates

 

The Close Project or Phase process is performed once or at predefined points in the proje. True or False?

The Close Project or Phase process is performed once or at predefined points in the proje. True or False? TRUE

 

"Dealing with excess project material" activity belongs to which process?

Close Project or Phase

 

"Confirming the delivery and formal acceptance of deliverables by the customer" activity belongs to which process?

Close Project or Phase

 

"Reallocating project facilities, equipment, and other resources" activity belongs to which process?

Close Project or Phase

 

"Archiving contractual agreements for future use" activity belongs to which process?

Close Project or Phase

 

"Finalizing open claims" activity belongs to which process?

Close Project or Phase

 

"Manage knowledge sharing and transfer" activity belongs to which process?

Close Project or Phase

 

"Identify lessons learned" activity belongs to which process?

Close Project or Phase

 

"Measuring stakeholder satisfaction" activity belongs to which process?

Close Project or Phase

 

"Confirming the formal acceptance of the seller’s work" activity belongs to which process?

Close Project or Phase

 

What is "The quality control measurements"?

The quality control measurements document the results of Control Quality activities and demonstrate compliance with the quality requirements

 

What is "quality reports"?

The quality report may include all quality assurance issues managed or escalated by the team, recommendations for improvement, and the summary of findings from the Control Quality process.

 

What is "benefits management plan"?

The benefits management plan outlines the target benefits of the project

 

What are the "Organizational Process Assets" that influence the "CloseProject or Phase" process?

Project or phase closure guidelines or requirements; Configuration management knowledge base

 

What are the Data analysis techniques that can be used in project closeout?

Document analysis; Regression analysis; Trend analysis; Variance analysis

 

What types of meetings are held in project closeout?

Types of meetings include but are not limited to close-out reporting meetings, customer wrap-up meetings, lessons learned meetings, and celebration meetings.

 

What information exist in final report?

Summary level description of the project; milestone delivery dates, and reasons for variances. Scope, quality,schedule and cost objectives and evidences that they are met..